Employment

Open positions currently include:

• Curriculum & Publications Coordinator
• Division Director, Central Division
• Events Registration Coordinator
• Meeting Coordinator
• Meeting Planner

Curriculum & Publications Coordinator San Diego, CA Performs a variety of project coordination and skilled administrative support functions for the Curriculum department. Job Responsibilities: Review, proofread, and edit publications including but not limited to, curriculum books, educational materials, catalogs, and curriculum marketing information, ensuring that accuracy, fidelity and quality are conforming to company standards. Coordinate professional learning materials development, primarily focusing on communication with lead writers including contracts, WebEx, correspondence, and standardizing and formatting materials in adherence to timelines. Edit e-learning modules to standardize and ensure alignment with updated curriculum. In collaboration with the Assistant Director of Curriculum and Publications, develops and/or edits presentation materials and training/conference printing matters. Coordinate copyright permission compliance issues; ensures all training materials have obtained necessary copyright permissions. Oversees AVID copyright process; ensures copyright certificates are acknowledged and the status is current. Collaborates with Accounting and IT Departments to maintain the Curriculum section of the E-Store Works with established timelines to gather, compile, and organize conference/training materials and information. Collaborates with the Events Department to determine supply needs for SI strands and to ensure that syllabi are aligned with logistics. Collaborates with Procurement Department to ensure Path and Summer Institute materials are delivered to training sites. Attends Summer Institutes to coordinate materials onsite. Plans, develops, and schedules curriculum meetings including, but not limited to, conference room preparation, calendar management, WebEx, presentation materials, food and beverage, meeting minutes. Serves as administrative support to committees, department and event leads, and coordinating activities with other divisions to ensure successful training activities. Provides general administrative support to the Department. Assists and coordinates with projects as needed and keeps department on task according to assignments. Follows through on assignments and meet deadlines accordingly. Performs other similar duties assigned by the Company. Minimum Qualifications: Strong knowledge of grammar, proofreading and editing skills required. Excellent organizational skills, with the ability to manage a large amount of diverse information. Ability to work under pressure and maintain a high level of internal and external customer satisfaction while managing multiple priorities. Ability To: Work on-site at events as needed. Apply common sense in carrying out instructions furnished in writing or verbally. Travel to Summer Institute. Tools and Equipment Used: Microsoft Office Suites Adobe Acrobat 9 Pro WebEx Cliqbook/Concur Library of Congress account and copyright.com Experience and Education: High School or equivalent education, with a minimum of 2 years office administrative or relevant work experience required. College degree in English or related field is desirable and may be substituted for required experience. Language Skills: Ability to read and interpret documents, policies and procedures and data information.  Ability to write routine reports and correspondence.  Ability to speak effectively with clients and employees. Physical Demands: While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; and talk or hear.  The employee is occasionally required to stand, walk, and reach with hands and arms.  The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision and distance vision. Work Environment: Typical office conditions: low to moderate noise, generally quiet. This description in not an exhaustive list of all duties, responsibilities, knowledge, skills, abilities, and working conditions associated with this position.  All requirements are subject to possible modification to reasonably accommodate individuals with a disability. If you or someone you know would like to apply, please send a cover letter and resume to careers@avidcenter.org by January 31, 2012.

Division Director, Central Division Austin, TX Manages, oversees and coordinates staff and division operations and projects. Primarily focuses on program marketing and oversight of state and district consultants. Identifies and recruits new sites and districts; maintains existing sites/districts portfolio, monitors, and executes the plan via ongoing communication, site visits, deliverables and professional development. Maintains a high level of responsiveness to the specific needs of the sites during implementation and while providing ongoing support.  Provides consultative services to sites in the area of analysis and use of data, team structure and professional development. Job Responsibilities: Reviews and provides staff directives on project plans to meet Company objectives and alignment with division and organization mission. Supervises and manages staff effectively through prioritizing and organizing program efforts within a collaborative setting. Monitors and validates division quantitative and qualitative effectiveness in program implementation and institutionalization. Monitors work productivity and quality to ensure compliance with Company standards and practices. Leads cross-functional division and headquarter teams to develop division site growth plans and utilizes appropriate data sources to develop division tactical plans. Performs quality control review and monitors the effectiveness of the program including information sessions, data collection, and certification. Serves as a liaison and provides technical support to sites, Division liaisons and District Directors. Participates in trainings to update program and professional knowledge. Fiscally responsible for budget development, administration, monitoring and control on allocated operating budgets.  Plans and executes division meeting that effectively implement objectives and strategies as determined by the Company. Provides effective coaching, development, and motivation and monitors team performance to include plans that develop talent or increased responsibility, early identification of performance challenges or deficiencies and creation of action plans to appropriately address performance gaps. Works closely with the Executive Team and in partnership with Human Resources to guide all disciplinary actions in the division up to and including termination. Provides a leadership role at Summer Institute. Key member of various project-based or initiatives-based committees. Performs other similar duties assigned by the Company. Minimum Qualifications: Educational philosophy that supports access to a rigorous college preparatory curriculum. Proven ability to motivate individuals, to lead and work effectively in collaborative teams, and to possess unquestioned integrity and respect for others. Strong leadership and organizational skills High level of internal and external customer satisfaction Ability To: Identify complex problems and review related information to develop and evaluate options and implement solutions. Implement goals, initiate projects and programs. Work independently with minimal oversight and maintain a high level of internal and external customer satisfaction. Manage multiple tasks and to anticipate needs and accurately sense urgency and sensitivity of a situation. Tools and Equipment Used: Microsoft Office Suites Dynamics CRM General office equipment WebEx Cliqbook/Concur Experience and Education: Post-graduate degree in education or related field, with a minimum of 10 years of experience in education and administration. Language Skills: Ability to read and interpret documents, policies and procedures and data information.  Ability to write routine reports and correspondence.  Ability to speak effectively with clients and employees. Physical Demands: While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; and talk or hear.  The employee is occasionally required to stand, walk, and reach with hands and arms.  The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision and distance vision. Work Environment: Typical office conditions; low to moderate noise, generally quiet. This description in not an exhaustive list of all duties, responsibilities, knowledge, skills, abilities, and working conditions associated with this position. All requirements are subject to possible modification to reasonably accommodate individuals with a disability. If you or someone you know would like to apply, please send a cover letter, resume, and 3 reference letters to careers@avidcenter.org by March 1, 2012.

Events Registration Coordinator San Diego, CA Under the direction of the Registration Supervisor, this individual will perform a variety of duties associated with the registration process for the Events Department. This individual will also assist and coordinate registration and database activities for educational trainings and national events. Job Responsibilities: Coordinates and plans registration activities and process.  Supervise and train registration staff.  Responsible for collaborating with IT on engineering and design for registration system/MyAVID Info pages.  Manage all aspects of the event registration management tools and assigned budget. Develop, schedule and conduct training for event registration processes for internal and external clients. Enhance and maintain database to facilitate multi-client usability. Ensures internal/external clients effectively utilize the Projection system. Develop and maintain SI student and guest speaker registration process. Collaborate with the Contracts Department to facilitate new school/district contracts and payments for event registration. Consult on internal grant auditing and accounting practices. Works with other departments in relation to registration payments, contracts, back-end database content and the public website. Administer grants procedure and monitor the accuracy of registration process and payments. Monitor and address registration, accounting and Divisional e-mail boxes as necessary. Answers inquiries via phone, email, or face-to-face regarding Event-related issues. Prepare registration materials and supplies for helpdesk for SI. Develop and generate spreadsheets for Events director as requested. Prepare report documents as requested for Director and Executive Team.  Performs a variety of tasks for Event registration, including preparation/organization/maintenance of registration materials, reporting tool displays, creation of and updating the database with current information. Minimum travel to Summer Institute may be required. Performs other similar duties as assigned by the Company. Minimum Qualifications: Working knowledge of AVID Center’s Database management process. Knowledge of arithmetic, algebra, geometry, calculus, statistics and their applications. Working knowledge of WebEx. Proficiency in Microsoft Excel, Word, PowerPoint and Outlook. Ability to work independently with minimal oversight and maintain a high level of internal and external customer satisfaction while managing multiple priorities. Ability To: Identify and define complex problems, collect data, establish facts and draw valid conclusions. Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Make quick adjustments to established schedules to solve unexpected problems and respond to ad hoc requests. To interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Work corroboratively across all departments within the organization to ensure registration success including effective communication to internal/external clients. Apply general rules to specific problems to produce logical solutions. Ability to work effectively across departments and within all levels in the enterprise. Tools and Equipment Used: Microsoft Office Suites Adobe WebEx AVID Data Reporting Website Cliqbook/Concur Experience and Education: High School or equivalent education, with a minimum of 2 years of office administrative or relevant work experience required. College degree in business or related field is desirable and may be substituted for required experience. Language Skills: Ability to read and interpret documents, policies and procedures and financial tables and projections.  Ability to write routine reports, and correspondence.  Ability to speak effectively with clients and employees. Physical Demands: While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; and talk or hear.  The employee is occasionally required to stand; walk; and reach with hands and arms.  The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision, and distance vision. Work Environment: Typical office conditions; low to moderate noise, generally quiet. This description in not an exhaustive list of all duties, responsibilities, knowledge, skills, abilities, and working conditions associated with this position.  All requirements are subject to possible modification to reasonably accommodate individuals with a disability. If you or someone you know would like to apply, please send a cover letter and resume to careers@avidcenter.org by January 27, 2012.

Meeting Coordinator San Diego, CA Performs a variety of routine office clerical and administrative duties for the Events Department. Assists and coordinates activities of educational trainings and national events. Job Responsibilities: Assists in all aspects of assigned events and conferences in an effective manner, including pre-planning and on-site support. Serves as administrative support to committees, department and event leads, and coordinating activities with other divisions to ensure successful training activities. Works with established timelines to gather, compile, and organize conference/training materials and information. Coordinates and assists with event logistics, including setup of meals, conference/training materials, audio/visual equipments, signage, displays, participants/staff lodging and transportation arrangements, and any other special needs. Plans, develops, and schedules event meeting planning development including, but not limited to, conference room preparation, calendar management, WebEx, presentation materials, food and beverage, meeting minutes. Provides onsite logistical support at assigned event, including acting as liaison between hotel, staff, attendees, staging, room and conference set up, registration, hotel hosting and final day breakdown, planning and implementing registration help desk and room specifications. Assists and coordinates with projects as needed and keeps department on task according to assignments. Follows through on assignments and meet deadlines accordingly. Perform other similar duties assigned by the Company. Travel to Summer Institute and other events as needed. Minimum Qualifications: Knowledge of budgets and capable of tracking expenses accordingly. Excellent interpersonal, written and oral communications skills. Strong organizational and analytical skills. Motivated self starter with the ability to work independently and in a team environment. Strong knowledge of Microsoft Word, Excel, Outlook and Internet Explorer. Ability To: Work on-site at event as needed, nights, weekends and travel required. Operate a computer using work processing, spreadsheet and business software. Operate other standard office equipment. Communicate clearly and effectively, orally and in writing. Understand and follow written and oral instructions. Learn and apply working relationship with staff. Ability to work under pressure and maintain a high level of internal and external customer satisfaction while managing constant changes and multiple priorities. Tools and Equipment Used: Microsoft Office Suites Web-Ex Concur Adobe Acrobat 9 Pro Experience and Education: High School or equivalent education, with a minimum of 2 years office administrative or relevant work experience required. College degree in business or related field is desirable and may be substituted for required experience. Language Skills: Ability to read and interpret documents, policies and procedures and financial tables and projections.  Ability to write routine reports, and correspondence.  Ability to speak effectively with clients and employees. Physical Demands: While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; and talk or hear.  The employee is occasionally required to stand; walk; and reach with hands and arms.  The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision, and distance vision. Work Environment: Typical office conditions; low to moderate noise, generally quiet. This description in not an exhaustive list of all duties, responsibilities, knowledge, skills, abilities, and working conditions associated with this position.  All requirements are subject to possible modification to reasonably accommodate individuals with a disability. If you or someone you know would like to apply, please send a cover letter and resume to careers@avidcenter.org by January 27, 2012.

Meeting Planner San Diego, CA Oversee the overall planning and execution of multiple institutes and national events. Job Responsibilities: Provides project management duties such as preparing project plans, coordinating project teams, managing implementation process, communicating with team members, advisory committee leadership, and preparing designated project reports for management. Plans logistics and implements all aspects of assigned Summer Institute. Directs interaction with executives, event chairs, and staff related to Summer Institute. Project management of each Institute including venue sourcing, budget estimates, food and beverage selection, attendee registration, shipment of materials, audio/visual, reconciliation of final budget and hotel bills and other duties. Provides research to explore event-related options, cost comparisons and vendor alternatives. Manage and execute terms of vendor and hotel contracts. Works with vendors and hotels/venues to check availability and reserve space, request menus, diagrams and hotel/revenue information. Supervision of meeting coordinator and conference staff Works cross functionally with other departments on event-related projects. Ensures venues are properly prepared, overseeing staging and technical set-up. Participates in the room set-ups and tear-down processes. Perform other similar duties assigned by the Company. Travel to Summer Institute and other events as needed. Minimum Qualifications: Strong project management skills. Proven knowledge of event planning and organization experience with hands-on approach to event management. Proven success in overseeing and supporting staff in completing assignments and tasks in a timely manner. Knowledge of budgets and capable of tracking expenses accordingly. Outstanding interpersonal, organizational, written and oral communications skills. Strong business analytical and project management skills. Motivated self-starter with the ability to work independently and in a team environment. Must be able to work with internal and external customers to resolve issues effectively and efficiently. Have a clear understanding of the AVID program procedures and terms and conditions. Knowledge of principles and methods of curricular and training design, teaching & instruction for individual and groups, and the measurement of training effects preferred. Knowledge of principle and processes for providing customer services including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction preferred. Ability To: Work on-site at events as needed, nights, weekends and travel required. Effectively prioritize and execute tasks in a high-pressure environment. Use analytical and problem-solving skills in order to meet deadlines. Communicate clear and concise information. Respond to unanticipated situations and shift priorities at a moment’s notice in a fast-paced environment while remaining calm in challenging situations. Work well in a team environment and independently. Work under pressure of deadlines and to complete tasks on time. Tools and Equipment Used: Microsoft Office Suites Knowledge of MS Dynamics CRM WebEx Cliqbook/Concur Experience and Education: Bachelor’s Degree preferred, with a minimum of 2-4 years of progressively responsible project management experience and training. CMP (Certified Meeting Professional) Certification preferred. Language Skills: Ability to read and interpret documents, policies and procedures and financial tables and projections.  Ability to write routine reports, and correspondence.  Ability to speak effectively with clients and employees. Physical Demands: While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; and talk or hear.  The employee is occasionally required to stand; walk; and reach with hands and arms.  The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision, and distance vision. Work Environment: Typical office conditions; low to moderate noise, generally quiet. This description in not an exhaustive list of all duties, responsibilities, knowledge, skills, abilities, and working conditions associated with this position.  All requirements are subject to possible modification to reasonably accommodate individuals with a disability. If you or someone you know would like to apply, please send a cover letter and resume to careers@avidcenter.org by January 27, 2012.

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