AVID Center complies with federal and state disability laws and makes reasonable accommodations for individuals with disabilities. If you require special devices, have medically necessary dietary restrictions, or need assistance per ADA guidelines, please submit your request at least 2 weeks before your AVID Summer Institute starts.

All videos in AVID’s Communities of Practice (CoP) include closed captioning and/or transcripts. These can be accessed on the eLearning page where the video is embedded. Most videos in each CoP are watched individually, with closed captioning available, and transcripts are available for review. Please plan to bring headphones to use to view the videos. If you would like further information on how to access closed captioning and/or transcripts, please see your assigned staff developer for more explicit directions during the learning experience.

AVID Center works closely with the banquet departments of our contracted venues to provide reasonable accommodations for dietary needs. The venues can provide gluten-free, vegetarian, and dairy-free options, but cannot guarantee that the food will not be cross-contaminated.

Due to the potential reaction from cross-contamination for individuals living with celiac disease and gluten sensitivities, AVID recommends participants with these specific dietary needs consider bringing their own meal alternative.

To ensure a comfortable and inclusive experience during General Session, reserved areas within the ballroom are provided for wheelchair users. These spots offer prime viewing and are conveniently located to ensure easy access to and from the ballroom. Please follow the signs for the ADA entrance to be directed to this reserved area.

If you require seating accommodations closer to the presenter in your CoP room due to hearing or visual impairment, please submit an ADA Request Form.

We understand the essential role that service animals play in assisting individuals with disabilities. Therefore, we welcome attendees with disabilities to bring their service animals to our events. Under the ADA, a service animal is defined as a dog that has been individually trained to do work or perform tasks for an individual with a disability. The task(s) performed by the dog must be directly related to the person’s disability. If you plan to bring a service animal to our event, we kindly ask that you inform us in advance so we can make any necessary accommodations. The service animal must be under the control of its handler at all times and must be harnessed, leashed, or tethered, unless these devices interfere with the service animal’s work or the individual’s disability prevents their use.

Emotional support animals and comfort animals are not recognized as service animals under ADA guidelines and are not permitted at this event. Thank you for your understanding and cooperation.

Recognizing the diverse needs of our guests, we have lower check-in kiosks available for those who may require them. This ensures a smoother, more comfortable registration process for everyone, including those with mobility needs. Our event spaces are all ADA accessible. If you have any questions or require additional information, please submit an ADA Request Form.